Guidance on documents required from investors
First, fill out all the forms required for your type of investor
Email them all to our administrators at investors@apexfunds.com.mt
Apex will confirm to you whether they have everything they need. Ask them any clarifying questions.
Once Apex have all they need, they will ask you to send them the paper versions.
All documents must be provided in English or accompanied by a translation.
What type of investor are you?
Individual
• Certified copy of passport/ID/driving licence
• Certified copy of proof of address (not older than 6 months) for example utility bill (gas, electricity etc). You can provide the original or proof of download or direct receipt via e-mail from service provider or an official letter from the government
• Politically Exposed Person declaration form
Nominee company, regulated and investing on behalf of third parties - This refers only to credit or financial institutions and not entities; acting as nominees or providing fiduciary services
• Anti money laundering comfort letter
• Anti money laundering questionnaire
• Certified copy of authorised signatory list – clearly stating the signatory power and designation of the signing party
• Proof of regulation
Private company non-regulated
• Certified copy of the latest Memorandum and Articles of Association
• Certified copy of Certificate of Incumbency – not older than 6 months
• Certified copy of Register of Shareholders/Members – not older than 6 months
• Certified copy of Register of Directors – not older than 6 months
• Certified passport copy for all the directors and shareholders (holding 25% or more)
• Certified proof of address not older than 6 months for shareholders (holding 25% or more)
• Certified copy of latest audited financial statements
• Certified copy of authorised signatory list – clearly stating the signatory power and designation of the signing party
• Organizational structure chart (this should also include any subsidiaries) (signed and dated by either a director, company secretary or registered agent) – clearly stating the percentage of ownership and jurisdiction at each level
• Source of wealth & source of funds declaration form
• Politically Exposed Person declaration form for each director and shareholder
Regulated entity or entity listed on a reputable stock exchange - (investing in its own name)
• Certified copy of authorised signatory list – clearly stating the signatory power and designation of the signing party
• Proof of regulation or of listing
Trust
• Certified copy of the Trust Deed or letter from trustee
• Certified copy of the licence of the trustee (if entity) or any relevant document to confirm whether the entity or the person Is exempt from being regulated
• Authorised signatory list of the trustee (if entity) – clearly stating the signatory power and designation of the signing party
• Certified copies of passport or ID of settlor, protector, beneficiaries, signatories and directors of the trustee
• Certified proof of address not older than 6 months for the settlor, protector, beneficiaries. (and for trustee if an individual)
• Politically Exposed Person declaration form on all Individuals
• Source of wealth declaration form for settlor
Foundation
• Authorised signatory list – clearly stating the signatory power and designation of the signing party
• Certified copy of the Certificate of Registration
• Certified copy of ownership and control structure of the foundation – latest list of administration members
• Certified copy of most recent constitutional documents of foundation
• Details regarding the purpose of the foundation (unless included in the constitutional documents)
• Letter from founder, confirming sole holder of founder’s rights of the company
• Politically Exposed Person declaration form for all individuals – ie founder and administrators
• Certified copy of passport for founders/beneficiaries (if identified)
• Certified copy of proof of address – not older than 6 months for founders/ beneficiaries (if they are individuals)
• Certified copy of latest audited financial statements
Fund regulated
• Authorised signatory list -clearly stating the signatory power and designation of the signing party
• Anti money laundering letter on company letterhead from the Fund Administrator or the Fund Manager
• Certified copy of passports signing the agreement
• Certified copy of the Offering Supplement/ Offering Memorandum – latest approved by the relevant authority
• Licence of the fund
• Politically Exposed Person declaration form on all authorised persons
Fund non-regulated
• Authorised signatory list -clearly stating the signatory power and designation of the signing party
• Anti money laundering letter on company letterhead from the Fund Administrator or the Fund Manager
• Certified copy of Certificate of Good Standing/Certificate of Incumbency – If fund has been in existence more than 1 year
• Certified copy of passports & utility bill not older than 3 months, for all authorised persons
• Certified copy of the Offering Supplement/ Offering Memorandum – latest approved by the relevant authority
• Licence of the fund
• Politically Exposed Person declaration form on all authorised persons